Veterinary Client Services Representative

Veterinary Client Services Representative

Highland Veterinary Clinic - Evansville Indiana

Reports to: Office Manager and Practice Managers
Schedule: Full-time, Monday–Friday, 9 a.m.–6 p.m.

About the Role

Highland Veterinary Clinic is seeking a dedicated Veterinary Client Service Representative (CSR) to join our growing team. Our CSRs are the first voice and the warm welcome of the clinic—helping pets, their people, and our medical team connect with care. This position is ideal for an experienced administrative or customer-service professional who thrives in a collaborative, compassionate environment and is interested in growing toward an Office Manager or leadership role in the future.

What You’ll Do

  • Provide friendly, professional service to clients and their pets—both in person and by phone, text, or email.

  • Manage appointments, client records, and communications using our practice software (Covetrus Pulse & Rapport).

  • Support the veterinary team by maintaining accurate medical and financial data, preparing consent and treatment forms, and ensuring smooth patient flow.

  • Confidently explain hospital policies, preventive-care recommendations, and basic pet-care guidance.

  • Handle client check-ins, payments, prescription pickups, and discharge instructions with accuracy and care.

  • Perform follow-up calls and client education outreach as directed by the office manager or doctors.

  • Assist with inventory of retail items and over-the-counter preventives; promote products knowledgeably and ethically.

  • Contribute to marketing, client-education, and reminder campaigns through print or digital media.

  • Participate in community events, open houses, and clinic projects that support Highland’s mission.

  • Foster teamwork, kindness, and accountability in daily interactions—supporting coworkers as readily as clients.

What We're Looking For

Education & Experience

  • High-school diploma or GED required; associate degree in business, communications, or animal science preferred.
  • Minimum of 3–5 years of customer-service or administrative experience, ideally in medical, hospitality, or animal-care settings.
  • ​​​​​​​Comfort with technology and willingness to learn veterinary software systems.​​​​​​​

Personal Qualities

  • Genuine affection for animals and respect for the people who love them.

  • Calm, clear communicator—even under pressure.

  • Reliable attendance, punctuality, and a strong work ethic.

  • Team-player mindset with emotional maturity and sense of humor.

  • Ability to adapt to busy days, maintain confidentiality, and uphold hospital policies.

Growth Path

Highland Veterinary Clinic supports professional development and internal advancement. Motivated CSRs who complete our Level III VCSR training may be considered for Office Manager or supervisory positions. Continuing education and leadership mentoring are encouraged and supported.

Why You’ll Love Working Here

We’re a locally owned, non-corporate practice where team members are valued as people first. We combine modern medicine with genuine warmth, balancing compassion with accountability. Our employees enjoy predictable hours, collaborative management, and the satisfaction of making a real difference every day—for pets, clients, and one another.

Compensation & Benefits

  • Competitive hourly wage or salary, commensurate with experience.

  • Health-insurance stipend and professional-development support.

  • Paid holidays and predictable scheduling (no holiday clinical shifts).

  • VIN membership, CE opportunities, and staff discounts on pet care and retail.

Ready to grow your career in a practice that truly values you?